Bookkeeping for auto dealerships
Stakeville provides bookkeeping for used and independent auto dealerships, including DMS-to-QuickBooks reconciliation (DealerCenter and others), floorplan financing treatment for lenders like Westlake and NextGear, state sales tax workflows such as NJ ST-50, and unit-level revenue analysis.
Dealership books break in predictable places: the DMS says one thing, QuickBooks says another, floorplan payoffs get booked as expenses, and sales tax filings drift away from the ledger. The result is an owner who knows cars are selling but can't see the actual margin per unit.
We reconcile the DMS to the accounting system, structure the chart of accounts around how a dealership actually works (inventory, floorplan, F&I, recon costs) and set up sales tax workflows that reconcile to filings. We've found five-figure revenue gaps this way.
Where auto dealerships books usually break
DMS vs. books mismatch
DealerCenter and QuickBooks telling two different stories about the same month.
Floorplan confusion
Westlake and NextGear activity booked wrong, distorting both inventory and expenses.
Sales tax drift
ST-50 and similar filings that no longer reconcile to the ledger.
How Stakeville handles it
DMS reconciliation
Deals, inventory, and payoffs tied between your DMS and QuickBooks monthly.
Floorplan accounting
Curtailments, payoffs, and interest treated correctly as financing, not expense noise.
Sales tax workflow
Filing-ready sales tax tracking, including NJ ST-50 dealer workflows.
Revenue gap analysis
Unit-level tie-outs that surface missing deals and unrecorded income.
“The payroll clearing account had never balanced in four years. They found every unmatched entry and now it zeros out every single period.”
“They rebuilt our dealer books, set up the sales tax workflow, and found a revenue gap we didn't know existed.”
Services for auto dealerships
Auto Dealerships, common questions
Which DMS platforms do you work with?
DealerCenter is our most common, and the reconciliation approach works with any DMS that exports deal and inventory reports.
Can you clean up floorplan history?
Yes, we rebuild floorplan activity from lender statements so inventory, liability, and interest are all stated correctly.
Find out what your books need, free.
A 20-minute Books Health Check: we review your current setup and tell you exactly what it will take to get clean, decision-ready numbers. No pressure, no credentials requested.