Bookkeeping for nonprofits
Stakeville provides nonprofit bookkeeping: restricted and unrestricted funds tracked separately, grant spending reported against budgets, functional expense allocation (program, management, fundraising), and books that make Form 990 preparation straightforward.
Nonprofit books answer to more stakeholders than any business: donors, grantors, the board, and the IRS via Form 990. The core discipline is fund accounting, knowing not just how much money you have, but what each dollar is allowed to do.
We track restricted funds against their purposes, report grant spending against budgets funders can audit, allocate expenses across program, management, and fundraising, and deliver board-ready financials that build trust instead of questions.
Where nonprofits books usually break
Restriction blindness
Restricted and unrestricted funds blended, risking spent-wrong dollars.
Grant reporting scramble
Funder reports rebuilt manually because the books don't track by grant.
990 archaeology
Functional expense allocation invented at year-end instead of maintained.
How Stakeville handles it
Fund tracking
Restricted vs. unrestricted balances maintained continuously.
Grant-level reporting
Spending tracked against each grant's budget and period.
Functional allocation
Program, management, and fundraising expenses allocated consistently.
Board & 990 readiness
Clean statements for the board and organized inputs for your 990 preparer.
“Our books were 14 months behind when we found Stakeville. Three weeks later everything reconciled and our CPA filed without a single question.”
“The monthly report is one page and I actually read it. What moved, why, and what to watch. That alone is worth the fee.”
Services for nonprofits
Nonprofits, common questions
Can you set up fund accounting in QuickBooks?
Yes, using classes and sub-accounts structured so restricted balances and grant activity report cleanly without specialized software.
Do you prepare the Form 990?
We prepare 990-ready books and schedules; your CPA or preparer files the return, with our support answering their questions.
Find out what your books need, free.
A 20-minute Books Health Check: we review your current setup and tell you exactly what it will take to get clean, decision-ready numbers. No pressure, no credentials requested.