Bookkeeping for professional services firms
Stakeville provides bookkeeping for professional services firms (agencies, consultancies, legal and advisory practices) with disciplined AR management, project-level revenue tracking, clean monthly closes, and reporting that connects billing to profitability.
Service firms sell time and expertise, which makes the books deceptively simple, until AR ages silently, unbilled work accumulates, and the P&L says profitable while the bank account says otherwise.
We keep the billing-to-cash pipeline visible: invoices out on schedule, aging reviewed weekly, revenue tracked by client or project, and monthly reporting that shows both profitability and the cash reality behind it.
Where professional services firms books usually break
Silent AR aging
Profitable on paper, starving in the bank, because nobody chases the invoices.
No client-level margin
One revenue line hiding which clients are worth keeping.
Owner-dependent invoicing
Billing that only happens when the founder finds an evening for it.
How Stakeville handles it
Billing rhythm
Invoices generated and delivered on schedule, every cycle.
AR discipline
Aging maintained weekly with follow-ups flagged before accounts go stale.
Client/project P&L
Revenue and costs tracked by client so pricing decisions have data.
Monthly close & summary
Reconciled books and a one-page briefing on what moved.
“Our books were 14 months behind when we found Stakeville. Three weeks later everything reconciled and our CPA filed without a single question.”
“The monthly report is one page and I actually read it. What moved, why, and what to watch. That alone is worth the fee.”
Services for professional services firms
Professional Services Firms, common questions
Can you take over our invoicing entirely?
Yes, we generate and send invoices on your schedule, track payments, and maintain the aging. You stay in control of escalation decisions.
Do you track retainers and prepayments correctly?
Yes, retainers are tracked as liabilities and recognized as earned, so revenue reflects work delivered, not just cash received.
Find out what your books need, free.
A 20-minute Books Health Check: we review your current setup and tell you exactly what it will take to get clean, decision-ready numbers. No pressure, no credentials requested.