Bookkeeping for real estate & property management
Stakeville provides bookkeeping for real estate investors and property managers: per-property profit & loss tracking, correct treatment of tenant utility reimbursements as gross income, lease and vehicle accounting under applicable standards, and reconciled multi-account books.
Real estate books need one discipline above all: per-property clarity. Blend three properties into one P&L and you can't see that one of them is quietly losing money. Add tenant reimbursements booked as expense offsets instead of income, and the records drift from what tax rules actually require.
We structure books property by property, treat tenant utility reimbursements as the gross income they are (per IRS Pub. 527 principles), reconcile every operating and security-deposit account, and keep lease obligations recorded correctly, including engagements under Canadian ASPE standards.
Where real estate & property management books usually break
Blended property P&Ls
No way to see which property performs and which one bleeds.
Reimbursements booked wrong
Tenant utility reimbursements netted against expenses instead of recognized as income.
Deposit account confusion
Security deposits mixed with operating cash, creating liability blind spots.
How Stakeville handles it
Per-property books
Class or entity-level tracking so every property has its own P&L.
Correct reimbursement treatment
Tenant reimbursements recognized as gross income, expenses stated fully.
Deposit & escrow tracking
Security deposits tracked as the liabilities they are.
Lease accounting
Leases recorded correctly under US GAAP or Canadian ASPE as applicable.
“The payroll clearing account had never balanced in four years. They found every unmatched entry and now it zeros out every single period.”
“They rebuilt our dealer books, set up the sales tax workflow, and found a revenue gap we didn't know existed.”
Services for real estate & property management
Real Estate & Property Management, common questions
Can you set up per-property tracking in QuickBooks?
Yes, using classes, locations, or separate entities depending on your structure, so each property reports its own P&L while the whole portfolio consolidates cleanly.
How should tenant utility reimbursements be recorded?
As gross rental income, with the utility cost recorded as a full expense, not netted. We set this up correctly and can fix historical treatment.
Find out what your books need, free.
A 20-minute Books Health Check: we review your current setup and tell you exactly what it will take to get clean, decision-ready numbers. No pressure, no credentials requested.